Birthday Party FAQ's (Frequently Asked Questions)
Frequently Asked Question for Birthday Parties:
1. Do we allow Alcohol? No, this includes beer/wine
2. Do we allow ice cream or ice cream cakes? Yes
3. Do we allow outside food and drinks? Yes, but we recommend that food be kept to a minimum since the kids we be playing on the gym floor for the majority of the party. We do not allow drinks that need to be poured into cups. Bottled/canned beverages in coolers is okay. We recommend mini water bottles, juice boxes, or soda cans.
4. Can we have a party for more than 2 hours? Unfortunately, we only offer parties that total 2 hours maximum. It is an additional fee of $75 to add an extra half-hour. 2-hour parties are subject to availability.
5. What themes do we offer? Please see our theme page on our website.
6. Can I have a character come in during my party? Yes! We do not have a restriction on outside character/face painting vendors to come in. Please let us know what time and how long they will be at your party so we can plan the birthday activities accordingly.
7. Should I bring a cake or cupcakes? We prefer cupcakes since they are much easier to pass out and take less time, but our party hosts are trained in how to cut both circle and square cakes so you can bring either.
8. Can I bring extra balloons or a balloon arch? Yes, but they must be blown up already and able to but put up and taken down in 15 minutes.
9. How early can I arrive? You can arrive no earlier than 15 minutes before your party.
10. What is the maximum kids allowed? Our max is 30 kids, but a reminder that you have to pay per additional child depending on which package you chose. Parties with over 20 kids we cannot do as many activities for.
11. What is the maximum adults allowed? We do not have a limit on adults and there is no cost for adults.
12. Do babies count towards the number of paid kids? Yes, all kids 12 and under count towards your head count.
13. Do kids need to wear socks? Kids wear My Gym Grippy Socks ONLY on the gym floor (blue carpet) and adults MUST have socks. Socks are available for purchase for purchase for adults who forget for $3.50
14. What kind of food should I have? The easiest food is pizza or light snacks (fruit tray/veggie tray) since you will have a limited amount of time to eat. We prefer our neighbors Hometown Pizza
15. How long is play time? Depending on your package, 1hr -1.5hrs long
16. How long is food time? We typically stop for food the last 20-30 minutes of your party. Kids ARE allowed to go back and play after food (if time allows)
17. Can my child be alone on the Gym Floor? All kids under 3 MUST have an adult with them at all times
18. What ages can participate in the party? Most kids 12 and under have fun participating. We do not let kids over 12 on our zipline. Some activities include adult participation.
19. What kind of activities do we offer for the kids? Depending on the number of kids, we will have games, relay's rides, obstacle course, zipline, etc. We try to tailor each party to what the birthday child and guests will most like. Activities vary for each age group.
20. Can we bring our own decorations? For all three packages you can bring your own decorations. If you would like your decorations set-up before you may drop them off the Fridaybefore your party by NO LATER than 1PM for an extra charge of $20. You can bring banners, backdrops, tablecloths, paper goods, centerpieces, and balloons. Please be sure all banners, centerpieces, and balloons have already been assembled. Any additional decor please call us to go over.
21. What decor and paper goods are included? All paper goods are included for all three theme packages (Deluxe, Premier, Grand). We can do any color tablecloths, except white, and have My Gym Brand plates and napkins. If you are bringing your own theme we recommend 2 themed tablecloths for the kids table, 1 for the desert table, and a birthday banner for behind the food table. Please drop off all additional decor by 1PM the Friday before your party.
22. Is a deposit required? Yes, a $100 non-refundable deposit is required when booking. The $100 does go towards your remaining party balance. You pay the remaining balance the day of the party,
23. What suppplies do I need to bring day off? You do not need to bring any supplies unless you are adding to the decor. We have candles, lighters, a cake knife, etc. You will need serving spoons or utensils if bringing food that needs it.
24. Can we bring a Pinata? Yes, but your pinata cannot have glitter or confetti inside and do not blindfold kids. Please make sure to bring bags for the kids to put goodies in.
25. When do we eat? We save food for the last 20-30 minutes of the party depending on how long your party is. We recommend having food delivered 1-hour into a 2-hour party and 45-minutes into a 90-minute party
If you have any other questions that are not listed do not hesitate to reach out to us!
Call/Text: 502-614-6001
Email: louisville@mygym.com
