Birthday Party FAQ
How do I schedule a My Gym party?
It's easy! Just give us a call and we'd be happy to reserve your special day and time! For your convenience, you can also request a date or book a party by placing a deposit online HERE. Simply click the party package you'll be booking, and the system will show you up-to-date availability.
Is a deposit required?
A $200 non-refundable, non-transferable deposit is required to reserve your party. The remaining balance is due and payable on the day of your party.
How long are My Gym parties?
Our parties are an hour and a half. We encourage you to open presents at home, allowing as much play time as possible. We can add an additional half-hour to the last party of the day ($150). Please contact us if you are interested in confirming an additional 30 minutes.
Will My Gym provide entertainment and staff on the gym floor?
Our fun and friendly staff will not only provide entertainment but will develop a custom party with games and activities just for your child. From our large selection of music to award-winning programs, we do it all!
Do you provide setup and clean-up?
Absolutely! We will set up the gym and take care of all clean-up afterward.
How many children can I invite?
We offer four different packages - The Grand package includes 10 children plus the Birthday child, Deluxe package includes 15 children plus the Birthday child, Premier includes 20 plus with Birthday child and Platinum includes 24 plus the Birthday child. Our MAXIMUM number of children is 25, as that is the number of children we can fit in our seating area during the food portion of the party.
What if I have more than the number of children allotted in the package?
Additional guests are welcome! There is a $25 charge per additional child. The maximum number of children allowed on the gym floor is 25. This number does not include children who are in baby carriers or held for the entire party, but it does include any children who are on the gym floor or equipment.
Is there an additional charge for parents and/or caregivers?
There is no additional charge for parents or caregivers.
Can I use my own decorations and/or paper products in the gym?
You are welcome to use your own decorations or paper products; please be advised, that we do not allow ceiling decorations, streamers, silly string, or confetti (choke-hazard). Please keep in mind there is limited setup time between parties when planning decorations. If you choose to bring your own paper products please provide enough plates, napkins, and forks for your party guests. Since paper products are not included in the Grand package there will be an additional fee should you need to use ours. Additionally, with other packages, you're welcome to bring in your own paper goods, but credits or substitutions are not provided for doing so.
My Gym also offers Themed party upgrades!
Themed party add-ons include color-coordinating tablecloths, themed plates, themed napkins, decorations, forks, themed music and themed games and activities. Themes are a $50 add-on to any package. Current themes My Gym Potomac offers are listed below. Please contact us if you do not see your preferred theme.
Paw Patrol, Minnie/Mickey Mouse, Trains, Princess, Disney movies, Unicorn, Mermaid, Superhero, Outer space, Pokemon
What about balloons?
We provide balloons for decoration which sit on the lobby counter. You're welcome to bring in your own balloons as well.
Can I bring food to my party?
You may bring your own cake, cupcakes, cookies, ice cream, prepackaged dry snacks (chips, pretzels, or popcorn), sandwiches, etc. For the consideration of those with food allergies, we ask that no peanut/nut products are brought onto the premises. All pizza must be ordered through us.
Can I bring in my own drinks?
Juice boxes/water bottles for children are included in the Deluxe, Premier and Platinum packages. You are welcome to provide drinks for your guests. For your safety and enjoyment, food and beverages are not permitted on the gym floor. No alcoholic beverages of any kind are allowed.
When will you contact me for details about my party?
We will call you Monday of your party to go over details including music and game requests, as well as a few other questions. If you have any questions as your date gets closer feel free to email them to potomac@mygym.com at any time! We want everything to be ready for your child’s party!
When should I order pizza & other options?
When we call you to confirm details for your party, you will have an opportunity to order pizza and juice pouches. You may also add party favors. Please keep in mind any add-ons require a minimum of 24- to 48-hour notice.
Pizza orders are placed the Friday prior to the party at noon - to place an order, we must have how many pizzas and what toppings by that time to place an order for you.
What is the price of pizza?
Gregorios Pizza - $23 for 18 inch cheese (double cut into 16 slices), $4 per topping + 6% tax and delivery
Colony Grill - $14 for 12 inch cheese pizza (double cut into 12 slices), $2 per topping
Does My Gym provide favors/goodie bags?
We offer My Gym favors in the gym and can add them on to your party for $6 per child. Our goal is to make things as easy for you as possible! My Gym favors are included in the Premier and Platinum packages.
Is each child required to have a signed waiver?
For insurance purposes, ALL children must have a waiver completed and signed by a parent or guardian. My Gym provides a link to the party to send out to guests. We also have a custom QR code available for guests to scan upon arrival for a touch-free sign-in process!
Do I need to stay at the party?
The party host is required to stay at the party. Parents of children 3 years old and under are required to accompany their children on the gym floor. However, other adults are also welcome to stay and enjoy the fun!
Are socks required?
For safety purposes, children participate on the gym floor barefoot and adults wear socks. We sell socks for adults @ $1 per pair. We can add this charge to your party invoice.
Are there any additional items I need to bring to the party?
For your convenience, we have candles, a cake knife and lighter on hand and socks for parents ($1) available.
What time should I arrive at the party?
We ask that the host arrives no more than 10 minutes prior to their scheduled party, as we will be cleaning & preparing the gym for the birthday party - as well as allowing the party prior to yours to exit. You are welcome to drop any décor, paper goods, etc. off ahead of time for us to set up prior to your arrival. Please contact us to schedule drop off time.
Are gratuities (tips) appropriate?
Gratuities for our staff are not expected or required but are always welcome and appreciated for a job well done.
What if I need to reschedule my party?
We require at least a 28-day advance notice if you need to reschedule your party. Remember that your deposit is time slot specific and non-refundable (sorry-no exceptions).
My Gym offers outdoor/mobile parties as well. Click HERE for more information.
If you have additional questions, please do not hesitate to call us at 301-983-5300.
